01 / CONTROL
Every Job Card has a clear owner and next step.
See the vehicle, stage, technician, bay, priority, and blockers without walking the floor for an update.
Workshop operations, under control
Workshop software
for South Africa.
Run your motor workshop from intake to collection. BayFlow connects digital Job Cards, vehicle inspections, diagnosis, customer approvals, repairs and parts in one clear operating view.
Purpose-built for workshop owners, service advisors, and technicians.
✓Assisted trial30 days
✓Vehicle-first recordsBuilt for local workshops
✓Cancel monthlyNo lock-in
BayFlow OperationsWORKSHOP CONTROL TOWERToday at a glance
Operations live
Active Job CardsStage and responsibility in view
TH
Toyota HiluxJOB-1048 · Bay 03
Quality checkOn trackVP
Volkswagen PoloJOB-1047 · Advisor desk
Customer decisionApprovalFT
Ford TransitJOB-1046 · Parts desk
Parts confirmedRepairWorkflow preview Every handover carries the vehicle record, evidence, customer decision, and next responsible person.
01
Vehicle-first recordsOne history from intake to handover
02
Evidence-backed decisionsPhoto, video and findings together
03
Visible responsibilityJobs, people, parts, and bays in view
Operational value
Less chasing.
More workshop control.
Replace scattered paper, spreadsheets, messages, and memory with a shared operating record your whole team can act on.
02 / EVIDENCE
Digital Vehicle Inspections
Capture structured photo and short video evidence across key vehicle areas before repairs begin. Keep findings with the inspection; advanced plans add photo annotations.
Rear
Interior
03 / DECISIONS
Clear customer decisions, backed by evidence.
Share secure approval requests with findings and costs, then retain the response against the Job Card.
People & bays
Know who owns the work and where the vehicle is located.
Parts, labour & reporting
Professional connects parts inventory, labour and operational reports to each job. Enterprise adds invoicing, payment recording and financial reporting.
Diary & service history
Organise bookings, callbacks and reminders in My Diary. Keep the vehicle service history ready for its next visit.
One connected journey
From keys received
to keys returned.
BayFlow turns the workshop journey into one visible operating system. Each handoff carries the vehicle record, evidence, responsibility, and customer decision forward.
- 01IntakeCustomer, vehicle, Job Card, and bay
- 02InspectionPhoto and video evidence, condition and findings
- 03DiagnosisRoot cause and recommendation
- 04ApprovalCustomer decision and scope
- 05PartsAvailability and job readiness
- 06RepairAssigned work in progress
- 07Quality CheckVerify before handover
- 08Ready for CollectionCustomer informed and prepared
One vehicle recordClear handoffsVisible responsibilityTraceable decisions
Why BayFlow
Turn workshop knowledge into accountable operations.
BayFlow keeps the instructions, evidence, decisions, and history that make good service repeatable.
Instructions stay with the vehicle.
Important detail no longer depends on one person's memory or a loose message thread.
Approvals carry their evidence.
Customers can act on clear findings while the workshop retains a traceable decision.
Owners see pressure before it becomes delay.
Unassigned work, customer decisions, parts blockers, and collection queues remain visible.
Each return visit starts with context.
Vehicle and service history gives the team a cleaner starting point next time.
TOYOTA HILUX · CA 482-119Evidence-backed approvalCustomer decision secured against the repair scope
✓ Approved
01Vehicle intake
02Brake finding
03Estimate shared
✓
Customer decision recordedApproved scope locked to this Job Card.
✓Vehicle checked inIntake record created
✓Inspection evidence addedRequired views complete
✓Approval receivedAuthorised work may proceed
Simple workshop pricing
Choose the control your workshop needs.
Start with a dependable digital core or connect the full operational journey.
Starter
Essential Workshop Operations
For workshops digitising their core daily workflow.R399/ month
- Digital Job Cards and vehicle status tracking
- Customer and vehicle records
- Basic photo & video inspections
- Personal Diary / My Day and basic reminders
- Basic service history and core operational reporting
Professional
Complete Workshop Operations
Manage intake, inspections, approvals, repairs and inventory alongside Sage or your existing accounting system.R599/ month
- Everything in Starter
- Advanced inspections and photo annotations
- Diagnosis and repair recommendations
- Parts, labour and parts inventory
- Low-stock alerts and customer repair approvals
- Shared Workshop Diary and team assignment
- Detailed vehicle service history and advanced operational reports
Enterprise
Complete Workshop & Financial Workflow
Everything in Professional plus BayFlow invoicing, payment recording and financial reporting.R799/ month
- Everything in Professional
- BayFlow invoicing
- Payment recording and invoice/payment tracking
- Financial reporting and finance exports
✓ No setup fees. Cancel monthly.
Compare Starter, Professional and EnterpriseSee capability and capacity differences side by side
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A clearer workshop starts here
Talk to BayFlow about your workshop.
Request a demo or a guided 30-day Trial. We will learn your operating process, help configure the workspace, and get your team started securely.
Questions before you start? Support@insightspheretech.co.za
Assisted setupSecure tenant workspaceSouth African support